Track Every Batch
Keep records of product batches, expiry dates and stock movements so your team can identify where products came from and where they went.
DetailsFROZEN FOOD & COLD CHAIN ERP
Keep Frozen Stock, Orders and Deliveries Under Control.
Manage frozen products, expiry dates, warehouse stock, deliveries and wholesale billing in one place. Keep your stock organized and your distribution business running smoothly.
- Track Frozen Stock and Expiry Dates
- Manage Warehouse Picking and Deliveries
- Handle Wholesale Orders and Billing
Warehouse Operations · Live
Cold Room A & BDemo data
Frozen Stock Available
Pallets & Cartons48,250 kg
Stored across Freezer Zones 1 & 2 (-18°C)
18
Orders to Dispatch
4
Batches Near Expiry
6
Deliveries in Route
Recent Dispatches
Today's fulfillment log- #DSP-8041Frozen Chicken Breast · 500 kgSupermarket GroupDispatched
- #DSP-8040Fish Fillets · 320 kgCoastal SeafoodsPacked
- #DSP-8039Frozen Veg Mix · 180 kgMetro GrocersPreparing
Illustrative demo data — not real customer figures.
Operations Overview
Your Warehouse at a Glance
See available stock, upcoming deliveries and products that need attention from one organized view.
Demo data
Frozen Stock Available
48,250 kg
Cold Room A & B (-18°C)
Orders Ready to Dispatch
18
Scheduled for today
Batches Near Expiry
4
Prioritize for dispatch
Deliveries in Progress
6
En route to retail accounts
Warehouse activity
Live logs- New frozen stock received (Pallet 14 · Poultry)7:45 am
- A batch approaching expiry (Frozen Beef · 14 days)9:10 am
- An order packed for dispatch (#DSP-8040)11:30 am
- A distributor delivery completed (Metro Grocers)1:15 pm
Sample values for illustration only. Live figures are populated from your warehouse inventory records.
Why BALNEST
Everything Your Distribution Business Needs
Keep frozen stock, warehouse operations, deliveries and customer billing organized in one connected system.
Manage Stock by Weight
Track products sold by kilograms or pounds, even when they are stored or handled in cartons or individual pieces, where supported.
DetailsOrganize Your Cold Storage
Record where products are stored, from freezer rooms to racks and pallet locations, so staff can find stock more easily.
DetailsSimplify Wholesale Billing
Manage distributor orders, delivery documents, invoices and outstanding payments in an organized workflow.
DetailsConnected Workflow
From Cold Storage to Customer Delivery
Follow your frozen products through each stage of the distribution process.
Step 1
Receive Frozen Stock
Record incoming products, quantities, batch numbers and expiry dates.
Step 2
Store and Track
Organize stock by warehouse, freezer room and storage location where supported.
Step 3
Pick and Pack Orders
Prepare customer orders using pick lists and packing documents, with the correct products and quantities.
Step 4
Deliver and Invoice
Record dispatches, delivery documents and customer invoices through the supported billing workflow.
Operations Architecture
How Your Cold Chain Operations Stay Connected
Three connected phases to keep storage inventory, order fulfillment, and distributor accounts aligned.
- 1Configured
Phase 01
Stock and Storage
Track products, batches, expiry dates and warehouse locations.
- 2Configured
Phase 02
Orders and Deliveries
Prepare pick lists, packing slips, delivery notes and invoices through the appropriate workflow.
- 3Configured
Phase 03
Customer Billing
Manage distributor invoices, payment records and outstanding balances where supported.
Cold Storage & Expiry Control
Know Where Your Frozen Products Are
Keep product batches and expiry dates organized, so your team can find stock and identify items that need attention.
Cold room inventory & locations
- Frozen Chicken BreastBatch CHK-0922Loc: Cold Room A · Bay 046,400 kgIn StockExp: 12 Oct 2027
- Fish Fillets (Atlantic)Batch FSH-0418Loc: Cold Room A · Bay 072,850 kgExpiring SoonExp: 28 Nov 2026
- Frozen Mixed VegetablesBatch VEG-1104Loc: Freezer B · Rack 024,100 kgIn StockExp: 15 Jan 2028
- Beef Cartons (Prime)Batch BF-0831Loc: Cold Room B · Bay 01950 kgLow StockExp: 04 Dec 2026
- Frozen Snacks & PastriesBatch SNK-0512Loc: Freezer C · Shelf 031,200 kgIn StockExp: 22 May 2027
Location logs record user-assigned cold-room zones. For live IoT sensor telemetry, custom integration can be configured.
Find products by storage location
Direct staff to the exact freezer room, bay or shelf location.
Monitor upcoming expiry dates
Identify batches that need to be dispatched first to prevent loss.
Trace recorded stock movements
Track every pallet arrival, internal transfer and customer dispatch.
Dual-Unit Inventory
Manage Products Sold by Weight or Carton
Some frozen products are stored in cartons but sold by kilograms, pounds or individual pieces. Keep quantities and billing records organized for the units your business uses.
Frozen Whole Chicken · Batch CK-409
Tracked by carton & billed by kilogram
Cartons Received
200cartons
Approx. 10 birds/carton
Actual Weight
2,480.5kg
Scale verified
Quantity Sold
1,620.0kg
Across 12 orders
Remaining Stock
860.5kg
70 cartons in bay
Dispatched vs Remaining Weight65% Sold
Demo figures illustrating dual-unit tracking for variable-weight products.
Record stock using supported units
Keep records in cartons, crates, kilograms or pounds.
Track actual quantities sold
Bill customers based on the exact weight or carton counts recorded.
Keep stock and billing records aligned
Avoid discrepancies between warehouse counts and invoiced quantities.
Invoices can reflect exact scale weights or standard carton rates based on your agreement with each customer.
Order Fulfillment
Prepare Orders Before the Delivery Leaves
Give warehouse staff a clear list of the products and quantities needed for each customer order.
Step 01
Pick the requested stock
Warehouse staff follow clear picking lists with item locations and quantities.
Step 02
Check and pack the order
Verify carton counts or weighed quantities before closing dispatch boxes.
Step 03
Prepare the delivery documents
Generate delivery challans, gate passes and packing slips ready for transit.
Current Pick & Pack Queue
- #ORD-9102Al-Madina Supermarket
Chicken 400kg, Veg Mix 120kg
Dispatched - #ORD-9103Red Sea Seafoods
Fish Fillets 350kg
Packed - #ORD-9104Valley Meat Wholesalers
Beef Cartons 800kg
Preparing
Distributor Accounts
Keep Wholesale Orders and Payments Organized
Manage orders from supermarkets, retailers, restaurants and other business customers, from order preparation to invoicing and payment records.
Orders and Deliveries
Coordinate with your cold storage drivers and retail partners with verified loading counts.
- Review customer orders and schedule loading bays
- Prepare delivery documents and vehicle gate passes
- Record dispatched quantities against customer purchase orders
Invoices and Payments
Track receivables, delivery challans, and customer payment allocations without spreadsheet errors.
- Create supported customer wholesale invoices
- Record payments received against specific delivery invoices
- Review outstanding balances and upcoming due dates
Warehouse Intelligence
See What Is Moving Through Your Warehouse
Understand which products are selling, what stock remains and which orders need attention.
Reports preview
Demo dataWeekly dispatch volume
Tons dispatched per day
MonTueWedThuFriSatSun
Stock by category
Share of total cold weight
- Poultry & Meat45%
- Fish & Seafood25%
- Vegetables & Fruit18%
- Frozen Bakery & Snacks12%
Freezer room utilization
- Cold Room A (-18°C)24,500 kg
- Cold Room B (-20°C)15,800 kg
- Freezer C (-15°C)7,950 kg
Accounts summary
Dispatched
PKR 4.2M
Verified invoices
Outstanding
PKR 1.1M
30-day terms
Average SLA
4.2 hrs
To dispatch
Sample values for illustration only. Available reports depend on your configured modules and records.
Core Architecture
Tailored Cold Chain Operations Modules
From pallet receiving at the dock to refrigerated delivery and general ledger.
Inventory Core
Frozen Stock & Expiry Tracking
Track product batches, expiry dates and freezer locations to keep warehouse stock organized.
- Record product batches
- Monitor expiry dates
- Find stock by storage location
Unit Management
Stock by Weight and Quantity
Manage products using the units your business needs, such as cartons, kilograms or pounds, where supported.
- Record received quantities
- Track available stock
- Keep product quantities consistent with supported sales records
Distribution
Wholesale Deliveries & Billing
Manage distributor orders, delivery documents and customer invoices.
- Prepare dispatch documents
- Create customer invoices
- Review payments and outstanding balances
Built for Distribution
Built for Frozen Food and Cold Storage Businesses
Whether you operate standalone freezer bays or a multi-vehicle distribution fleet, start with what fits you.
Frozen Food Distributors
Manage frozen product stock, customer orders and deliveries.
Meat and Seafood Suppliers
Organize product batches, recorded weights and customer invoices.
Cold Storage Warehouses
Keep stock locations, incoming batches and outgoing movements organized.
Frozen Food Wholesalers
Manage bulk customer orders, delivery documents and payment records.
Frequently Asked Questions
Questions About Frozen Food ERP?
Straightforward answers about managing cold storage, batches and wholesale distribution with BALNEST.
It is an operations and billing system designed for cold storage warehouses, meat and seafood suppliers, and frozen food distributors to manage inventory, batch expiry, deliveries, and wholesale accounts in one place.
Get started with BALNEST
Ready to Organize Your Frozen Food Business?
Keep your warehouse stock, customer orders, deliveries and billing organized with BALNEST.